Whatever you need to do in apps outside your primary project management tool, make sure those other tools integrate easily, without creating new headaches and hurdles. It’s rare to find a single app that does everything you need equally well. It’s the one that covers all the functions you need for your organization and workflows and that integrates well with the other productivity tools you’re using.ĭo you use Excel, Jira, or kanban boards all the time? Do you rely on Gantt charts to map out long, complex projects? Do you do a lot of video calling where you need to pull in content from other apps? How about time tracking?Įvery organization is going to have a different set of use cases and needed features. The best project management app may not be the flashiest or the most feature-laden. Will it easily integrate with your other productivity software? However, the core stuff your teams need to do every day (like responding to due dates, sending and receiving task update notifications, and so forth) should translate over well - and be simple to use at the same time. So, don’t be surprised if some advanced features still require you to jump over to the full interface. The Teams app for any task management tool likely isn’t designed to fully replace the standalone experience. Next, you’ll want to make sure that the Teams app finds the right balance of robust yet simple task management. How do colors, images, and font sizes translate? Do they look like they should, or are they distracting enough that people won’t want to use the in-Teams app? Does it provide a user-friendly task management experience? Some apps look great in their native or web-based versions but are unwieldy or awkward within Teams. Pay attention to the user interface (UI) of the app as well. In other words, can Teams trigger notifications in the project management tool, and can the project management tool trigger events in Teams? Or is the app you’re considering more of a one-way operation? And in terms of reporting and notifications, look for whether the app allows one-way or two-way communication (if that matters for your workflow). You’ll notice pretty quickly that some go deeper than others.įor example, evaluate whether an app allows users to customize their dashboards, workflows, reporting, and notifications. One of the most important areas to consider is how much integration or customization a given Teams app owns. Does it have the customization you truly need?
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